Annual General Meeting
The next AGM for Derby Road will be held on Thursday 21st January 2010 in the Forum (Upper Hall of the Sports Building) at Queen Anne's School. Notes of the meeting follow and will be available at the meeting.
Invitations to a Neighbourhood Watch Action meeting, being organised by PC John Hendy, will also be available at this AGM meeting.
DERBY ROAD ANNUAL GENERAL MEETING – 2008
Meeting:
Held on 12th December 2008 in Upper Hall, Queen Anne’s
School from 7.30 pm.
Attending:
Chair: Serge Dussert
Committee: Michael Charlton, Kate King, Catherine Gaudy, David
Clifford and Laurie Fineman
Residents: Many from Derby Road and cal-de-sacs – 17 in all
Apologies: Carol Miles (Treasurer) and Chris Latto
Invited Speaker: Isabel Ballsden – Reading Borough Council
AGM 2007
– Minutes of Meeting.
These were proposed for acceptance by David Clifford and supported
by those present.
Treasurer’s Report
Carol Miles had made salient details available to the Serge Dussert – Chair. Serge reported that the DR voluntary Road Fund was £11,707 at 31 December 2007and that J Butcher, QAS and Field View had indicated payments they would make to the fund. Serge also reported that he had been approaching the builders active on various sites along the road to contribute towards the road fund to cover actual damage introduced by movements to and from their sites.
Elections
Chair:
Michael Charlton accepted by the meeting.
A Vote of Thanks was given to Serge Dussert who had been Chair of the Derby Road Fund for 18 years during which time he had successfully maintained the road to a high standard and ensured the Committee was active and effective in communicating with the residents.
Secretary:
Catherine Gaudy
Treasurer:
Not filled at this meeting – subsequently filled by Paul Grant with
support from the Committee.
Committee:
Serge Dussert, David Clifford, Kate King and Laurie Fineman
Relationship with Reading Borough Council
The meeting welcomed Isabel Ballsden to speak on the above. Isabel (a Ward Counsellor) referred in a positive way to points made concerning street lights, trees, drains and a contribution by RBC to the DR road fund. Unfortunately, Isabel had to urgently leave the meeting soon after making her presentation.
Other Business:
The meeting was informed of ongoing meetings with Grosvenor Road Residents Association (GRA) and expressed support for these meetings to continue.
Ad-hoc stoppages by the GRA of people in vehicles, was briefly discussed. It was pointed out that demands to see passes for identification on the open road was not legal in the UK. However, to speed up progress it was pointed out that Laurie Fineman continues to hand out free windscreen stickers to Derby Road residents and their frequent visitors. He only needs to know the name of the person requesting the pass and the Registration number of the vehicle.
Gaining increased clarity on the benefits of contributing to the road-fund was mentioned and a suggestion made that the Committee consider using a new Community page of the website - that is being updated – along with a leaflet.
Laurie Fineman reported on visitor statistics to our community website that is separately funded by occasional contributions. It was suggested that advertising on the website should be explored as a way of raising ongoing funds. It was also suggested that any excess funds could be moved into the road fund from time to time.
Catherine Gaudy raised the idea of developing a community spirit along the road. Among the suggestions mentioned were summer BBQs and garden open days.
Serge Dussert closed the meeting.
Derby Road AGM AGENDA - 21 January 2010
Introductions
Previous AGM Minutes
Financial Report
Election of Officers
Queen Anne's School - Building Works
Annual Fee Increase
Repairs to Street Lighting
Proposal for Reparation Budget
Street Parking
Website - Visitor statistics etc.
Caversham History DVD
Jubilee Street Party proposal
Any other business
Closure of meeting